Rave Financial Templates

New RAVE Financial Templates

To access Rave Financial Templates click on Financials Tab then Templates Sub-Tab

Overview

RAVE’s Financial Templates provide a faster, more consistent way to create financial documents across your projects.

These templates allow you to predefine line items, pricing structures, and formatting—helping reduce manual entry, improve accuracy, and standardise your financial workflows.

What Are Financial Templates?

Financial Templates are pre-built layouts used when creating:

• Quotes
• Bills
• Purchase Orders
• Delivery Instruction
• Payment Schedule (Progress Payments)
  

They can include:

• Preloaded Product Inventory items
• Standard descriptions and scopes
• Preset pricing and markups
• Default GST settings
• Account codes

Key Benefits

Using Financial Templates helps you:

• Save time on repetitive data entry
• Maintain consistency across projects
• Reduce errors in pricing and GST
• Standardise documentation for your team
• Improve professionalism in client-facing documents

Creating a Financial Template

• Navigate to the part of Rave that you want to create the Template from i:e Project Quotes, Populate the Quote & Save as Template.  Once the Quote has been saved you can navigate to the Financial Template Tab, find the quote template and Edit & Save a new Template, Edit, Delete or Duplicate Templates.

Using a Financial Template

Templates can be applied when creating financial items within a project.

To Use a Template:

• Open your project
• Navigate to the relevant financial area:
  • Progress Payments
  • Payment Schedule
• Select Load from Template

• Choose Template
• Choose Apply Template

• Select your desired template & Apply

What Happens Next:

• All predefined line items and settings are automatically populated
• You can:
  • Edit quantities
  • Adjust pricing if required
  • Add or remove items

Editing a Financial Template

• Go to Financial Settings → Templates
• Select the template you want to update
• Make your changes:
  • Add/remove items
  • Adjust pricing or markup
  • Update descriptions
• Click Save

Important Note

• Changes to a template will not affect existing invoices or variations already created
• Updates will only apply to future use of the template

Best Practice Tips

• Use clear naming conventions (e.g. “Kitchen Variation Template”, “Standard Progress Claim”)
• Align templates with your chart of accounts
• Regularly review pricing and markups
• Use Product Inventory codes to ensure pricing consistency
• Limit template variations to avoid confusion for your team