Schedule Settings - Per Project

You can access your Project Schedule Settings (with the appropriate permissions) from within your project by clicking the Project Settings sub-tab and then navigating to the Schedule tab. There you will find four sub-tabs that allow you to manage your per-project schedule settings. 

To manage Branch level Schedule Settings you can start with our help articles Here.

The permissions required to see this tab is called Manage Project Settings and is default turned on for all tier 1 users except Site Manager. 

The section is broken down into General, Holidays, Contractor, and Schedule Mode. 

General Settings

Show Task Date Clashes

Enabling the ‘Show Task Date Clashes’ tick box alerts you on the schedule via a red calendar icon with a white X  when a contractor has already been assigned to another task on the same date either on that project or a different one within your branch.
This helps identify potential scheduling conflicts so you can contact the trade to confirm their availability for the scheduled days.

• Task Reminders

The Task Reminders tick box enables user notifications before a task begins.
Each reminder is sent based on the individual task’s reminder setting, ensuring timely communication before work starts.

• Task Update Notifications

The Task Update Notifications setting determines when users are notified of changes to a scheduled task’s start date.
You can choose from the following options:

• In the next 7am Schedule Briefing – Recommended branch default setting

• Once a week (Friday Morning) – Notifications sent at 7am every Friday

• Immediately – Sends notifications as soon as changes occur (do not set as default)

• Never – Disables all scheduled task start date change notifications

• Custom Task Colouring

Branches can set Custom Task Colouring preferences at branch level.
By enabling this option, you can apply your own colour scheme to tasks, replacing the default colours for Open, Ordered, Working, and Completed statuses.
 This allows for improved visual management and better alignment with your branch’s workflow preferences. 

Managing Your Schedule’s Holiday Settings

Managing national public holidays, regional holidays, and project shutdown or non-work block-out periods is simple and ensures your schedule accurately reflects non-working days.

Adding National Public and Regional Holidays 

To add national public holidays:

1. Click the Select Holidays drop-down 

2. Tick all relevant NZ National Holidays checkboxes both the Years and the specific holidays you wish to add to your branch.

3. Click the Green Add Selected icon to confirm your selections.

4. A model will pop up notifying you that adding holidays could result in a reschedule due to the day now being blocked off as a non work day/holiday. Press Add Holidays to confirm. 

Note: It’s important to expand the listings before making your selection. This ensures you only select the correct holidays, rather than all regional or National holidays.

Adding a Project Shutdown / Non-Work Block-Out Period

To add a project shutdown or non-work block-out period (for example, an end-of-year shutdown):

1. Navigate to the Create Project Shutdown period box and Type in a name for the shut down.

2. Next select the the start date, then end date for the shut down. The selected date range will be highlighted in gold.

3. Once you have completed both steps the Add Shutdown Box will appear in teal for you to click. 

4. A model will pop up notifying you that adding holidays could result in a reschedule due to the day now being blocked off as a non work day/holiday. Press Add Holidays to confirm.

After adding holidays or shutdown periods, the calendar may take a few seconds to update. 

Each holiday or non-work day will be highlighted in teal/blue on the calendar below.
Hovering over any of these dates will display the description for that non-work day (e.g. Anzac Day, End of Year Shutdown 2025/2026, etc.).

You can edit any holidays at any point by scrolling to the top and selecting Manage Holidays. This will pop up the model to select the holiday (s) you wish to delete. You can also access Past Holidays by sliding on the slider to the top right of the model.

Managing Your Schedule’s Working Days Settings

In Classic Scheduling, working days are automatically set from Monday to Friday, with weekends (Saturday and Sunday) defined as non-work days.

However, with Advanced and Enterprise Scheduling, you have the flexibility to adjust your working week. This means you can choose to make Saturday and/or Sunday designated working days within your schedule, depending on your project requirements.

Select the Check Box next to the days you wish to be available to use across your Project Schedules and press Save.

Viewing the Holidays Calendar

The Holidays Calendar displays a full 12-month view of all scheduled holidays and non-work periods.

You can:

• Scroll left to view previous years

• Scroll right to move forward to future years

In this view, you’ll be able to see all your National, Regional, and Branch Shutdown dates at a glance.

National Holidays are Gold, Regional are Red and Branch Shut Down are Blue. 

Hovering over the holiday will give you the name for the Holiday

Managing Your Schedule’s Contractor Settings

You can configure your contractors’ task completion and acceptance processes to suit your scheduling workflow.

Allow Contractor to view Task Assignee - Once enabled the contractors can see who else is assigned to tasks on the same project.

Task Acceptance Notifications - Once enabled Rave will send email notifications when contractors accept or sign off on tasks

Request Sign-Off on Tasks

The ‘Request Sign-Off on Tasks’ option allows contractors to notify you when they have completed their assigned tasks.
If this checkbox is not ticked, contractors will not be able to indicate task completion, and you will not receive completion notifications.

Accept or Decline Tasks / Propose New Start Dates

These options are available for Advanced and Enterprise Scheduling users.
They allow contractors (trades) to:

• Accept or decline assigned tasks based on their availability

• Propose new start dates if they are unable to complete the task on the originally scheduled days

This feature helps improve communication and ensures schedule accuracy.

Task Contractor Messages

The ‘Task Contractor Messages’ setting allows you to customise the messages displayed to contractors when they accept a Task or request sign-off for tasks.
These messages can include important reminders such as health and safety requirements or other relevant project information.

Managing Your Project’s Schedule Mode Settings

This section applies only to users with the optional Enterprise Scheduling module, which is covered in detail during our Enterprise Schedule Training.

For all other users, the default scheduling mode is Classic Scheduling.
In Classic Scheduling, you can choose to move:

• This single task

• This task and all future milestone tasks

• This task and all future scheduled tasks

Note:
Rave’s Enterprise Scheduling add-on includes advanced features such as task linking (predecessors and successors) and constraints (e.g. Must Start On).
This provides greater control and flexibility over your project schedules, making it ideal for building companies that require enhanced scheduling precision or are familiar with tools like Microsoft Project.

To change your projects default schedule mode select the Change Schedule Mode box,

Select which mode you wish to be the new default.

Type Confirm in the box

select I understand, change schedule mode to complete.