Timesheet Users - Rave User Groups & Permissions

At Rave Build, we know you like to have options—so we offer 9 different user group types to suit a variety of roles within your business.

In the following articles, we’ll explain each user group in detail, including:

• The default permissions assigned to each group

• The optional permissions you can enable based on your needs

These user groups give you the flexibility to control access across your team, ensuring the right people have the right tools at the right time.

How to View Your Branch Users

To view and manage your users:

1. Click your profile dropdown in the top-right corner of your screen.

2. Scroll down to the Branch Settings section.

3. Select "Manage Users."

From here, you can view, edit, and manage all users within your branch.

To view all Rave User Group Options and their Default and Optional Permissions please click here for the Article 

User Groups Explained: 

The first user group is our Tier 3 users, called Timesheet.

Timesheet users have very limited permissions and are primarily intended for basic time tracking. They cannot view any financial information within the system.

*This group is ideal for team members who only need access to log time, without visibility into sensitive project or business data.

Project Access for Timesheet Users

When setting up a Timesheet user, you have two options for project access:

• View All Projects:
  The user can see and assign time to all projects within the branch.

• View Only Allocated Projects:
  The user can only see projects they are specifically added to.
  To give them access, you must add the user to the People tab of each project you want them to work on.

This setting gives you control over which projects a Timesheet user can access, helping to maintain privacy and focus.

Project Permissions for Timesheet Users

The next setting to consider is the Projects access level. You can choose how much interaction a Timesheet user has within a project beyond just logging time.

Here are the available options:

• Enable Projects 
  With Project disabled the user can only assign time to projects they have no additional access to be on the people tab which means assigning a schedule task to them will not let them view this task on the schedule. 

          With Projects enabled the user can view the project overview and then have additional access to be invited              to a schedule and checklists as well as the additional options below. 

• Upload Files 
  Allow the user to view only project files or upload project files and view other files as needed.

• My Photos/Comments on my Tasks (schedule)
  Enable the user to add photos/comments to tasks they are assigned to.
• Others Photos/Comments on my Tasks (schedule) 
  Enable the user to view photos/comments other users place on their tasks they are assigned to.

These settings allow you to tailor each Timesheet user's level of involvement in project communication and documentation, while still restricting access to sensitive information.

Albums Permissions for Timesheet Users

You can also control what Timesheet users can do within the Albums feature. The available permissions include:

• Add Items to Albums
  Allows the user to upload photos or videos to project albums.

• Edit Their Own Items
  Users can edit details (e.g. titles or descriptions) of the media they’ve uploaded.

• Delete Album Items
  Enables the user to delete items from albums—note this may apply to any items they have access to, depending on permissions.

• Permanently Delete Their Own Deleted Items
  Lets users permanently remove items they’ve previously deleted.
  This is especially useful if someone accidentally uploads personal or incorrect photos/videos.

These settings help you maintain control over project media while giving users enough flexibility to manage their own content responsibly. Note that each album will have permission for clients/contractors to also be able to view.

Enable Timesheets for Timesheet Users

The final setting determines whether the user can interact with the Timesheets feature at all.

You have two options:

• Enable Timesheets
  Allows the user to add and submit timesheets.

• Access to Task vs Hours Report
  If enabled, the user can view the Task vs Hours report, which compares budget task hours only to actual hours logged.
  This report is part of our advanced timesheets and financial features and may expose more detailed project performance data.

Use this option if you want the user to not only track their time but also understand how their logged hours compare to project expectations.

• Schedule will only appear if the Timesheet user is assigned to a task and they only see their own task/s
• Checklists will appear only if the Timesheet user is assigned to a checklist
• Project Messages is a Rave global feature for all users