The Project's Timesheets sub-tabs are where many of Rave's Advanced Timesheets functionalities come into play, including creating a labour budget, selecting labour budget tasks in your timesheet entries, and labour budget reporting. This is also where you convert your timesheet entries into a labour bill.  

More specifically, you have the ability to override your team members' profile timesheet's cost and sell rates at a project level via your project's Timesheets / Settings sub-tab i.e. your team member is stepping up to Site Manage a project - and you need to increase his charge out rate on your labour budget bill.



How to set a User's Project Specific Cost and Sell Price 

You can override a team member's default cost and sell price by going to your project's Project Timesheets / Settings sub-tab, and scrolling down to the 'Override Profile Rates for Billing/Invoices' switch, and then:

  1. Slide this switch 'on'
  2. Then click on the 'Add User' button
  3. Select the user from the 'Add new user' drop-down option

    This will populate the user's default cost and sell rates - loaded against their profile.  You can over-ride their cost and sell rates here.

    NOTE: Any team member with timesheet visibility and 'View all projects' settings turned on, regardless of whether they are on the projects 'People Tab,' will show up in this list. If the person has 'view allocated projects only' and is not on the people sub-tab, you will need to add them to show up in this list.

  4. Click the 'Add User' button to complete the process

    NOTE: This cost and sell has no GST as it's a labour component (i.e. you're paying PAYE at this point), nor when the entry is converted to a bill.  But when you convert the bill to a client invoice, that is when GST will be added.

  5. Repeat the above steps for each member that needs custom cost and sell pricing loaded for this job, and once completed, press 'Save Changes'

    You can now select any of these users' timesheet entries to generate a bill. When doing so, their default cost and sell pricing will be overridden with the new, project-specific pricing. 

    NOTE: There is an 'Add user to the project' check box you can select to add any user not already added to this project via the project's People sub-tab.  This will only work for timesheet, site staff, and site manager users who have the View All Projects permission. To add other users to this project (i.e. anyone missing from this dropdown list) you will need to go to the project's People sub-tab to add them as normal.





To learn more about Timesheets Advanced or how to set up your Labour Budget, click here to view our Overview FAQ


Are you ready to use Rave's Advanced Timesheets?
If you would like to add the  Advanced Timesheets module to your Rave set-up, please contact us via help@ravebuild.co.nz