RAVE’s Projects button allows you to view all of the projects you have been given access to by your building companies, and access all of their job details, and files etc. 


The Projects page allows you to filter by Branch (i.e the building company who invited you to Rave), filter by project manager, filter by project status or search basic information.


If you see (REDACTED) in the client name box you have not been give access to this particular clients information from the building company but all other parts of the project are assessable. 

Clicking into the BLUE project information will provide you specific details about that job


The Project Overview

Here you will see the Basic Project information like Project Manager, Schedule status, Details about the job, A project Notes button (if this is shared with you) and a site map.


There is also a Schedule, Files and Messages tab which will all show depending on your permissions. 



The Project's Schedule sub tab
Once the schedule has been activated, you will have access to view your assigned task'/s, and may also have access to the full schedule of tasks. 

There are two schedule views - the Task List view displays the schedule tasks in a task list format, while the Task Gantt view displays tasks in the graphical/Gantt display format.

 


Requesting Task Sign Off


Based on your project manager's preferences, you may be able to let your project manager know that you have completed an assigned task, via the Task List view of the schedule.  This is done by clicking on the ‘Request Sign Off’ button, to the left of your assigned task.  You can also add a short message if required, and send this off by clicking the ‘Confirm’ button.  


Once sent, the project manager will receive an immediate alert on their end, that you’ve finished the job, and it is now awaiting their sign-off.  The ‘Request sign off’ button will be replaced by an ‘Awaiting Sign Off’ icon.



Project Manager Task Sign-off

 
Once the project manager is satisfied that the task has been completed to their standard, they will sign off your task, by marking the task as complete.  They also have an opportunity to add a comment to the task.   Once done, you as the task assignee will receive an immediate alert to let you know that the task has been signed off.  The ‘Awaiting Sign Off’ flag will be replaced by a ‘Task Completed’ icon. 




Schedule Communications in real-time
 

You have the ability to communicate with a project’s project manager in real time via any of your assigned tasks in the construction schedule.  

 

For instance, you've come to do the electrical prewire, but there's a whole lot of leaky pipes on site, and you can’t safely do any electrical work in that state.  So, you can inform the project manager of the issue and any potential delays via the task messaging.

 

To add a new comment you first open up the task by clicking on the ‘Task Description’ (to the left of the page) or the ‘Details’ link (to the right of the page). 

From here you can add a comment, and attach a file (image, document, video file etc) if you wish - clicking ‘Submit’ to send it through.  

Once sent, the project manager will receive an immediate alert on their end, that they’ve a new comment or photo against a task.  

 

Likewise, the project manager may respond back to your comment, and/or adds their own comment, or file to the task, you’ll receive an immediate alert notification on your end.  Clicking on this alert will take you back to the Task’s Comments section of that task for review.



The Files sub tab 

The project files and documentation that your building company has loaded for you are available in the project’s ‘Files’ sub-tab. 

There are a number of folders that you have access to, a few of which you can upload your own files and documentation to.
 


NOTE: The latest version of any file may be highlighted by an asterix to the left of the file name, and a ‘Yes’ under the latest version column to the right.



The Messages sub-tab 

 
If you have been sent any messages through RAVE then you will receive these via your dropdown profile as well as via your external email.  


Filtering your messages

Clicking on the project’s messages sub-tab, will default to displaying ALL Messages received for this project. You can filter the messages by clicking on the dropdown filter:

  • All Messages will display both sent and received messages
  • Sent will display all of the messages you’ve sent for this project 
  • Received will display all of the messages you’ve received for this project



Filtering your messages

To send a new message, click on the + New Message button


The next screen let’s you compose your message, and acts very much like sending a normal email – you can:

  • Choose your recipient’s, the project manager or office staff, via the ‘To:’ drop down 
  • Add a subject line and any attachments i.e. Tender submission
  • Add your message copy in to the body section and format it
  • Add a Category if required – though this is generally left as ‘None’

 

Once all of the required fields are completed, you can decide if you want RAVE to send this to your recipients as an external email as well, and then click send.

 


NOTE: All of these are required fields, meaning that these need to be completed otherwise the message can not be sent i.e. the ‘Send’ button will be grayed out until all fields are completed.  and the And once completed, click ‘Send’.



You can respond to received messages by opening the received message, adding your reply in the ‘Comments’, before clicking ‘Submit’ to send.



From your profile drop down (Circle to the top right of the screen) you can see a Messages tab.

Clicking on messages will display your latest 30 read and unread messages. 

Clicking on a specific message alert will take you to that message, in that project’s messages sub-tab.  




My Tasks sub-tab

 

The Projects - My Tasks sub-tab gives you the ability to display your assigned tasks across ALL of your build projects either via a Task List or Task Gantt view.

 

 


My Tasks – Task List View

 

By default the  My Tasks sub-tab will open to the Task List view, listing all Schedule Tasks not yet completed in a start date order i.e. in order of the oldest start date first, then working towards the newest down the page. 

 

This Schedule Tasks list displays, for each assigned task, the:

  • Task description
  • Status – Request Sign off / Awaiting sign off/ Declined etc
  • Branch – being the building company
  • Project (job number)
  • Site address
  • The task’s Start and End dates
  • Then a view in Rave button

 

To the right is a view button, which opens the task, to access the task comments and any files loaded.  This page also has some handy filters:

  • The Scope filter allows you select all tasks, upcoming tasks only, upcoming tasks in the next 7 or 14 days.  RAVE also allows you to create your own date range.
  • The Branch filter allows you to view assigned tasks from a selected number of branches.

 

You also have the ability to search for a specific task via the Search field.  And the ability to Print or Export (as a CSV file) your list as required.



My Tasks – Task Gantt View

 

The My Tasks – Task Gantt view, shows you assigned tasks in a graphical gantt display.  By default the Task Gantt view shows future tasks from today’s date onwards, though you can use the calendar filter to select a specific date range.  Other available filters include

  • Task Status – Open, Ordered, Working, Completed and coming soon (on hold/delayed)
  • Task External Status – Accepted, Assigned, Awaiting Sign Off, Completed and Rejected

 

The View By dropdown, gives you the ability to zoom the task gantt scale in and out.


The Today button repositions the gantt to display today’s date (if it’s within the selected date range)

 

The Task Status is colour coded – as per the top right of the screen

  • Open (grey) meaning the task hasn't started yet
  • Ordered (purple) meaning we are awaiting materials to arrive before the task can start 
  • Working (green) meaning that the task has started but is not yet complete
  • Completed (blue) meaning that the task has been completed to the project managers satisfaction

 

If there are a number of tasks displayed and/or the date range is wide enough – you have the ability to scroll the gantt chart sideways, and up and down.

 

The gantt chart is able to be printed via the print icon - this is to the top left of the page, following the Schedule Task Gantt header.



Printing the Task Gantt view


You have the ability to print your My Task Gantt Chart on to a single page (A4, A3, A2 etc) or across multiple pages – though this is heavily printer dependent i.e. the ability to print to one page, or multiple pages as a tile/mosaic/poster print option (x pages wide by y pages high).


 

Steps to print your My Tasks Task Gantt

  1. Click on the printer icon to the top left of the page 
  2. On the Print Schedule Gantt Chart pop-up
    • Select the view by timeframe (hours, days, weeks, fortnight, months, years)
    • Set the date range of the gantt chart to be printed - by clicking on the date range (defaults to today) and click the start date and click again for the end date
    • Decide whether you want to include non-work days in the print out (weekends and non work block out periods)
    • Click print 
  3. This will create a webpage of the task gantt view, now right click to ‘Save image as…’ 
  4. Give the .png image a file name i.e. My Task Gant and save this png file
  5. Open up the saved PNG file, and click on your print icon

From here you will be able to print to whatever paper size, and scale you want i.e. fit to a page or your own scale option.  If your printer supports ’tile’ / ‘mosaic’ / ‘poster’ printing, you can blow the Gantt chart up over 2 or more pages, allowing you print an enlarged version of your gantt timelines.



NOTE: If you require a PDF copy of your gantt chart, after step 5 above, select the 'Print to PDF' option instead of an actual printer, this will prompt you to select a file name and saving location for a PDF version of your gantt chart.