Adding a timesheet entry via the Ravebuild APP

We’ve added a convenient ‘Add Timesheet Entry’ widget, located under your user dropdown on every page in RAVE. 

This means you can now clock in, clock out, or add a timesheet entry from anywhere in the system—no need to navigate away from your current page!

In this article, we walk you through how to use the widget to add a timesheet entry, either by manually entering a start and finish time, or by starting a live running clock.

We also cover the My Timesheets page, where you can view all your entries and easily add, edit, or delete them as needed.

To Add a Timesheet Entry:

1. Click on the clock icon (widget) under your user dropdown - this will open your Timesheets pop-up, defaulting to today's date.

2. Click the + (plus) icon in the bottom left corner of the pop-up - this will take you to the 'Add an entry' screen.

TIP: You can select previous or next days by clicking on the directional arrows on either side of the 'Today calendar icon' 

3. From here you can enter your clock in and/or clock out time, Select your Entry Type (If using this feature), select the project, add a tag and or Tasks, add any additional notes required, and select one of the 'Break' options. If you don't see all of the below options that means you have turned this on or your Branch doesn't subscribe to Timesheets Advanced. 

TIP: For more tips/instructions on how to add an entry, hover over the question mark in the top right corner.

4. Then click on the 'ADD ENTRY' button to confirm.

This will take you back to your Timesheets pop-up, defaulting to today's date. You'll see your entry displayed with the following details:

The Project Reference| Client's name

Timesheet Tag/s and/or Task Name
Clock in time - Clock out time (the selected break option) (Total time: less any break option selected)
Any notes added

With the option to edit or delete the entry via the pencil edit or trashcan delete icons.

 

To start a running clock:

1. Click on the clock icon (widget) under your user dropdown - this will open your Timesheets pop-up, defaulting to today's date.

TIP: You can select a previous or next day by clicking on the directional arrows on either side of the 'Today calendar icon'

2. Click on the 'play' icon (the white triangle in the green circle) at the bottom right of the screen to start the clock.

3. Once the clock starts, a 'Clocked In' message will display - next to the 'stop' icon (the white square in the red circle) at the bottom right of the screen.

4. To clock out, click on the 'stop' icon (the red circle) at the bottom right of the screen - this will take you to the 'Clock out' screen.

TIP: For more tips/instructions on how to add an entry, hover over the question mark in the top right corner.

5. From here you can edit your clock in time, add your clock out time, select the project, add a tag, add any additional notes required, and select one of the 'Break' options - No Break, 30 Minutes, or 1 Hour

6. Then click on the 'CLOCK OUT' button to confirm.

This will take you back to your Timesheets pop-up, defaulting to today's date. You'll see your entry displayed with the following details:

The Project Reference| Client's name

Timesheet Tag/s and/or Task Name
Clock in time - Clock out time (the selected break option) (Total time: less any break option selected)
Any notes added

With the option to edit or delete the entry via the pencil edit or trashcan delete icons.

The My Timesheets Screen

The My Timesheets screen via the Hamburger Menu on the App (or via your My Timesheets button on the browser) provides two sub-tabs for a given date range period - the Summary screen displays a top-level view of your timesheet entries, while the Details screen provides you with your detailed breakdown, and the ability to edit your entries.  Both screens allow you to add another timesheet entry at the bottom of the screen.  


The Summary sub-tab
Displays a top-level view of your timesheet entries.  Scrolling across the page, you'll see that each entry includes the date, day, status, expected duration, the hours logged, any breaks, and a total of hours logged less breaks.  It includes colour coding:

- Grey lines are non-work days, with no expected entries i.e. weekends 
- Black entries (with a tick) show the total hours are as expected
- Green entries show hours are under the expected total
- Red entries (with an exclamation) show that the total hours exceed the expected hours

Given the date period you are viewing, a totals line at the bottom of the page displays a total of each column.

The Details sub-tab

Provides you with your detailed breakdown, from this screen you have the ability to:

• Add a new timesheet entry for yourself - by scrolling down the page
• Export data to a CSV file
• Filter by Date
• Filter by Project
• Filter by Timesheet Tags
• Edit or Delete a timesheet entry via each lines 3 dot action icon
• Click on the 'Notes Icon' to view Timesheet notes
• Click on the notes column header '+ | - icons' to Show All Notes or Hide All Notes
• Click on the project name/number as a shortcut back to that project
  
  Each entry includes the date, project (as a clickable link), client, tag details, start and finish times, total time logged, any breaks, and a total of hours logged less breaks.  And the 3 dot action icon to edit or delete an entry.
  
  Given the date period you are viewing, a totals line at the bottom of the table displays a total of each column.