Those with permissions can edit their Rave Timesheets branch settings - including the new payroll entry type settings - via their profile drop-down. 


Note:  The Branch Settings page and various options within, can only be accessed by someone with permission to access - if you can not see the relevant branch settings option, you will need to request this via your branch owner or a Rave Help support ticket.


To access the Branch Settings page

  • Select your profile drop-down - the circle to the top right of your screen with your initials 
  • Select Branch Settings
  • Select Timesheet




You will now see the Timesheet Options for Branch Settings and Timesheet Tags - from here you can edit the following:


Max Edit Days:

This allows a user to edit their timesheet up to 'X' number of days, provided it hasn't been approved already


Include Breaks - when converting a timesheet to a bill:

This switch sets a default for ALL projects charging clients for the break times entered when on-charging labour. With this off, the client will not pay for the break times your team enter - by default.  

Note: This setting can also be enabled or disabled at the project level.


Timesheet Approval:

This enables timesheet entries to require approval before they can be finalised.  Who can perform this approval is controlled by a permission under Manage Users in the profile drop-down menu.  

Our FAQ on how Timesheet Approval works can he found here 

Default Entry - time:

This allows you to set the default clock-in and clock-out times whenever your team goes to add a timesheet entry.  They can adjust the time to whatever they choose, but it will open with the default time you set here.


Project Statuses:

You can select which project statuses will display projects to select from for your team to choose when adding a timesheet entry. For example, if you turn off the "Maintenance" switch, all projects with the 'Maintenance' status will be removed from the list to select when adding a timesheet entry.

Note: We have also added a per-user override option.  This will give staff and/or contractors the permission to view all projects on their clock-in/out widget that they already have access to.



 


Payroll Entry Types:

You can select (switch on or off) which payroll entry types are available when your team creates a payroll entry - in addition to a normal timesheet/payroll entry, the additional payroll entry types are:

  • Annual Leave
  • Sick Leave
  • Public Holiday Worked
  • Public Holiday Not Worked
  • Parental Leave
  • Leave Without Pay
  • Family Violence Leave
  • Bereavement Leave



Timesheets Branch Tags 


The second tab is our Branch Tags control panel.  Users with permission can add new tags, merge, archive and delete timesheet tags.

  1. The horizontal lines beside each tag name allow you to drag and organise the tags in any order you like.
  2. The pencil icon allows you to rename a Tag
  3. The Archive Box icon allows you to archive a tag. This will NOT remove any data from existing tags, but will prevent your team from using this tag in the future. 
  4. Archived Tags will drop to the bottom of your tag list. You can click the same icon on an Archived Tag to Un-Archive it. Or you can merge an Archived tag into an existing Tag. 
  5. The Merge icon is the next option. Select the tag you want to merge from and to. Rave will then merge all timesheet entries into the new tag and remove the old one. This action cannot be undone.
  6. The last icon is the trash can or 'delete' option. You can only delete tags that do not have any timesheets against them. If, while on the Branch timesheet details page, you are struggling to find a project associated with a tag, ensure that you also check 'CLOSED' projects.