Rave's Timesheets Advanced provides a significant number of enhancements to Rave's current Timesheet workflows with the ability to now create and backcost your Labour Budget.  This article steps you through what you can expect with Timesheets Advanced - and to kick things off here are a few of the highlights.

Rave's Timesheets Advanced allows you to:

  • Create a Labour Budget for your project - either manually, via a previously saved Labour Budget template or a CSV upload
  • Easily create a Labour Quote for FMS back costing reporting
  • Backcost your Labour Budget in real-time and easily identify how your Labour Budget has blown out - by task and by your team's timesheet entries
  • Approve your team's timesheet entries - and receive a daily notification for timesheet approvals 
  • Charge your team's timesheet breaks to your client - if required
  • Consolidate your labour timesheet entries to a single labour line, or by task on your Labour Bill(s)
  • Choose whether you want your Labour Bill to be sent to Xero - this is NOW turned OFF by default



Timesheet Approval
Your journey with Rave's Timesheets Advanced starts via your project's Timesheets sub-tab - opening to the Project Timesheets / Summary sub-tab.  The Details sub-tab provides a lot more information and is the home of your project's timesheet details.

You can search/filter by a selected date range, user group (i.e. timesheet users and/or site staff vs other roles), user, task (or tags), and the approval status of the timesheet entries.

This page will list each entry sorted by date, for the given filters selected. Each entry will display the date and day, user, any associated task or tag, the start and finish time, total time logged, any break duration, the total net time excluding breaks, and the ability to read any timesheet notes.

If the 'Enable timesheets approval' option is turned on in your branch settings under 'Timesheet', and if you have the add/edit timesheet entry permission enabled, an orange 'Pending - click to approve' or green tick 'Approved - click to unapprove' icon will also display - allowing you to approve (lockdown) a pending timesheet entry.



Note: When an approved time sheet entry is locked down, it can not be edited—it must be changed back to a pending/unapproved state for any changes to be made.

When a timesheet entry is approved or moved back to pending, the person whose timesheet entry it is will receive a notification email letting them know the updated status.



To the left of each entry is a tick box allowing you to approve or convert the selected timesheet entry(s) to a bill. Or you can push the 'A' icon to auto-select all entries that have not yet been approved for you to bulk approve.
 

Anyone with permission to add/edit entries can edit or delete an unapproved entry (via the 3 dot action dropdown to the right of that entry), or add an entry via the 'Add an entry:' section to the left of the page.

Note: Anyone with timesheet approval permissions within the business will receive an email daily at 6pm with all of the new timesheet entries to be approved. 


To go back to The overview for ALL Timesheets Advanced features click here