Once you have created your Budget via the Manage Tasks Sub tab you can then click on Budget which is the next tab along. Remember to find this Module is found in your project's Timesheets sub-tab.


The Budget sub-tab

The Budget sub-tab is essentially your back-costing screen for Labour. To the top right of the page is a Simplified and Advanced view of your Labour Budget. If you cannot see this Tab you need to enable the permission under manage users. The permission is called Timesheet Budget.

The Simplified view (default) will display for each labour budget task, it's;

  • Estimated Total - the estimated budgeted amount for this task
  • Timesheet Total - the total cost of what your team have clocked in against the task 
  • Total Invoiced - what you have converted to invoice, charged out to your client
  • Markup - calculated on the Timesheet Total vs Total Invoiced
  • Profit - calculated by the Total Invoiced less the Timesheet Total


The Advanced view displays everything and details the calculations from the Simplified view i.e.

  • Hours Estimated * Per Hour Cost = Estimated Total
  • Timesheet Hours * Timesheet Average Cost = Timesheet Total
  • Variance Hours = Hours Estimated - Timesheet Total
  • Variance Budget = Estimated Total - Timesheet Total
  • Invoiced Hours * Invoiced Sell = Total Invoiced
  • Markup % = Total Invoiced vs Timesheet Total
  • Profit $ = Total Invoiced - Timesheet Total
  • The Variance Hours and Variance Budget allows you to see where your Labour Budget has blown out. 
  • If you want to see who has added timesheet entries to a task, click on the 'Person' icon right of the Task Name to expand this information out - the detail is displayed to the right i.e. how many hours, their hourly rate, and their timesheet total.  
  • You can click on the 'Expand/Hide User Breakdowns' plus/minus people icon headers to display or hide all of your teams' entries on the page.



The bottom of the report displays the totals i.e.

  • The Estimated Total total is your current Total Labour Budget
  • The Timesheet Total total is how much you've spent on Labour so far from your timesheet entries
  • The Variance Budget is the difference between your estimate and actual amounts
  • Invoice Total is how much you have invoiced to date
  • Markup is the total markup %
  • Profit is the total Profit made to date

The Report will turn lines that are a negative RED

-     When you have a timesheet total higher than the Estimated Budget.

-     When you have timesheet total hours with no Total Invoiced

-    When the total invoiced is less than the Time Sheet Total Hours





To go back to The overview for ALL Timesheets Advanced features click here