Branch Financial Settings - Financial Defaults for Financial Management

The Branch Financial settings screen includes several sections where you can customise different aspects of your Financial configuration.

To access your Branch Financial settings (with the appropriate permissions):

1. Click on your profile icon – the teal circle with your initials located at the top right of the page.

2. From the dropdown menu, scroll down and select Branch Settings | Financial settings

3. This will open the Branch Financial settings screen, which has three separate sub-tabs

This article will focus on Financial Defaults.

If you are looking for Terms and Conditions, check out the article here.

If you are looking for Footer Text, check out the article here.

The project-level Financial override options help article is here.

This page is broken down into Invoice, Progress Payments, Bills, Timesheets, Purchase Orders, Quotes, Rounding, and ready-to-convert badges. 

• Default Accounts

When creating a financial document in Rave, if the account code is not entered, Rave will use the default branch code for that document. 

• Default Tax Codes

When creating a financial document in Rave, you can set the default tax type for each document type. The choice is No GST, 15% GST, Tax on Imports and Zero Rated

• Default Tax Mode 

When creating a financial document in Rave, you can set the default Document Tax type. The choice is Exclusive of Tax, Inclusive of Tax or No Tax. 

Invoices

Include Invoiceable Attachments on Invoices

When enabled, Rave will include attachments when converting a Progress Payment Invoiceable to an Invoice, ensuring the documents flow through to Xero if connected. 

Include Bill Attachments on Invoices

When enabled, Rave will include attachments when converting a Supplier Bill/Credit Note into a client Invoice/Credit Note, ensuring the documents flow through to Xero if connected. 

Attach Terms & Conditions PDF to Invoice Emails

When enabled, the default Invoice Terms & Conditions file will be appended to invoice emails.

Invoice Terms & Conditions Scope

Choose which invoice emails should include the default Terms & Conditions PDF.

Display Category/Sub Category Header on Invoice

When enabled, a checkbox will appear when creating invoices to choose whether to display Category headers or Category and Subcategory headers on the Invoice PDF and in Xero. 

An example of choosing both Category and Subcategory Headers is shown below. 

Progress Payments

These are the default account options for Progress Payments

Bills

• Total Cost updates Quantity - When enabled, changing a Bill line item's Total Cost updates Quantity. When disabled, it updates Cost Price.

• Non-chargeable Bills - When enabled bills will not show to convert to client invoices using the charge up filters.

Timesheets

These are the default account options for Timesheets

Purchase Orders

• Attach Terms & Conditions PDF to Purchase Order Emails

When enabled, the default Purchase Order Terms & Conditions file will be appended to all Purchase Order emails.

• Include All Branch Staff in PO Recipients

When enabled, all branch staff will be available as additional recipients when sending a Purchase Order from a project. When disabled, only project people will be shown.

• Save Purchase Order PDFs to Project Documents 

        When enabled, a copy of the Purchase Order PDF will be automatically saved to the project                 documents under the "Financial Documents" folder when the PO is sent.

• Enable Bill Column on Purchase Order view screen

Quotes

These are the default account options for Quotes

Rounding

These are the default account options for Rounding

Default Rounding Account

Select a default account code for code rounding to

Default Line Item Rounding Method

Select a default number of decimal places that your rounding will display  (2, 4 or 6)

Default Tax Rounding Method 

Select a default method: either Per Line - Two decimal places or Per document total 

Ready to Convert Badges

When enabled, this will display a red badge showing the number of documents awaiting conversion.

This is on the Purchase Order, Bills and Invoices Page

This is an example of the setting Enabled

This is an example of the setting Disabled